Make Your Event Extraordinary

Choose Bear Chase Golf Club as the site for your next meeting or event and your guest will enjoy the natural setting of the beautiful golf course as well as the ambiance of our indoor banquet facilities. Our diverse and comprehensive meeting/function space offers a range of options.

For small corporate meetings, our versatile banquet room offers a quiet room can be transformed into an elegant ballroom, accommodating up to 125 guests.

  • Over 1,600 square-feet of Indoor meeting and banquet space (Banquet room dimensions: 44’ x 38’)
  • Excellent Quality and Service to custom-design your event
  • Fully Stocked bar with Deck overlooking Course
  • On Site Catering or Option to utilize Outside Catering Services
  • Ample Free Parking
  • Conveniently Located—Less than 20 minutes from I-465 on I-74 E
  • 18-Hole Championship Golf Course—the Only Public Golf Course in Shelbyville, Indiana

Let our staff help you plan your next event. Whether and important board meeting for 10, a banquet or corporate golf outing for 100, cocktail reception or beautiful wedding… Bear Chase Golf Club is your choice for attentive service, gracious hospitality and a truly terrific event.
For more information or to reserve a date for your upcoming meeting, banquet or golf outing, please call Erika McComas, General Manager at 317-392-9100.

Rental Rates

The following room rental rates are based on a 5-hour time limit. For every hour that your party exceeds the time limit, there will be an additional charge of $50.00 per hour.

  • Parties of 80 guests or more: $75.00 refundable deposit, plus $425.00 fee
  • Parties of less than 80 guests: $75.00 refundable deposit, plus $300.00 fee
  • Smaller parties and Off Season events will be negotiated on an individual basis.

Room rental rates include the use of Bear Chase’s 8-foot banquet tables, 6-foot round tables and banquet chairs.

If additional bartenders or servers are needed for your event, Bear Chase will provide this staff for you, for a charge of $50.00 per bartender/server. After 5 hours an additional $10.00 per half hour is required.

Linen Rental Rates

A variety of white and colored linens are available for rent upon request (must have 2 week notice prior to the event).

Linen rental rates vary due to external suppliers cost.

Menus

The menus provided are merely suggested items and may be customized to meet your specific needs. All menus will need to be finalized three (3) weeks prior to your event date.

Special Event Inquiry

Decorations

When deciding on your decorations, please use the following guidelines:

  • You may NOT attach anything to the walls
  • Candle centerpieces may be used if the flame is contained and there is something between the candle and the table linens to avoid wax from spilling onto the linens. Damage to the carpet or table linens from candle wax will result in replacement and repair costs.
  •  Bear Chase Golf Club will not be held responsible for anything left after your event.
  • Please no confetti, glitter or birdseed.

Guarantees/Expected Attendance

We will need to have a guaranteed number of guests seven (7) business days prior to your event.

Lost, Damaged, or Stolen Merchandise and Property Damage

Bear Chase Golf Club is not responsible for items which are lost or stolen in any part of the facility.

Normal wear and tear of Bear Chase Golf Club facilities is expected and acceptable. However, in the event that your guests damage Bear Chase Golf Club property (Including inside or outside facilities and/or its contents), the booking party will be held fully responsible for all replacement costs and repair charges as determined by Bear Chase management. These charges will be discussed with you if they exist.

Payment for Catering/Beverage Service

There will be an 20% service charge and 7% food and beverage tax. A $75 deposit is required to hold the date and room. Remaining balance will be due at the close of your event, any bar bills and additional included.